Associate, HR (1-year contract) (JRI-4772)

The Japan Research Institute (JRI) Limited is a subsidiary of Sumitomo Mitsui Banking Corporation (SMBC) Group. SMBC Group is a Tokyo-based bank holding company that is ranked among the largest 25 banks globally by assets under management. JRI provides comprehensive, highly value-added information services through the coordinated application of its 3 functions. i.e. information systems, consulting and think-tank. As a system integrator, JRI offers services in IT strategy planning, implementation and outsourcing to a broad range of industries and activities. JRI Singapore currently supports the overall IT functions of Sumitomo Mitsui Banking Corporation (SMBC) in Asia Pacific Region.

Job Responsibilities

Recruitment Support

• Assist with the end-to-end recruitment processes
• Coordinate and schedule interview sessions with candidates, recruitment agencies, and hiring managers
• Prepare employment agreements for successful candidates
• Update and track hiring status for regular reporting
• Manage the background screening process, flagging discrepancies and ensuring  clearance before onboarding

Onboarding and Offboarding

• Manage the onboarding and offboarding processes for employees, ensuring smooth transitions
• Set up and coordinate all logistics for first day of new hire onboarding
• Oversee the enrolment of employees in the benefit program
• Maintain an accurate HR database, update employee’s information in HRIS system

HR Support

• Process government claims and ensure timely submission
• Assist in organising internal training sessions, employee engagement activities and organisation chart update
• Administer training registration and maintain training records
• Assist in answering employee queries regarding HR-related matters
• Undertake other HR duties/projects as assigned

Job Requirements

• Minimum Diploma in Human Resources, Business Administration or related field
• At least 3 years of relevant work experience in recruitment support and HR Administration
• Good understanding of local labour laws and regulations
• Ability to manage multiple tasks and meet deadlines in a fast paced environment
• Good communication skills, both written and spoken
• Strong attention to details and good interpersonal skills
• Proficiency in MS Office, HRIS software (e.g. SuccessFactors) and job boards