AVP, Planning (Budget Mgmt)

Key Responsibilities

1. Perform assigned tasks and responsibilities proactively and collaboratively with team members to ensure timely, accurate, and efficient completion of departmental deliverables.
2. Conduct periodic self-assessments and reviews of existing internal controls to evaluate their adequacy, effectiveness.
3. Prepare, review, and coordinate timely submission of:
   1. Management reports and presentations;
   2. Meeting materials, minutes, and action item tracking;
   3. Monthly scorecard reports for branches and internal customers;
   4. Information and documentation required for Annual Assessments, Health Checks, Surveys, and Management reviews.
   5. Plan, coordinate, and administer various management meetings. Coordinate and facilitate audit requests, ensuring timely provision of information, documents, and responses as the central coordinator for SMBC SSC.

5. Support company secretarial activities to ensure compliance with statutory, regulatory, and corporate requirements, including liaison with external company secretaries and relevant stakeholders on corporate secretarial matters.
6. Ensure all record-keeping, documentation, and operational practices are maintained in accordance with established policies, procedures, governance standards, and regulatory requirements.
7. Ensure timely escalation to Supervisor/Management in case of any issues.
8. Undertake additional duties, projects, and responsibilities as assigned by the Supervisor or Management to support departmental and organizational objectives.
9. Provide effective backup support and assume the responsibilities of departmental staff during periods of absence to ensure business continuity and uninterrupted operations.

Academic Qualification (Degree / Diploma etc.) / Professional Qualification / Certification

1. Bachelor’s degree
2. MAICSA professional qualification preferred.

Working Experience (Years / Type)

1. Minimum 5 years of relevant experience in Internal Controls and/or Company Secretarial functions.
2. Knowledge of corporate governance, statutory compliance, and company secretarial practices would be an advantage.

Special Skills Required

1. Good communication, interpersonal, stakeholder management, and leadership skills.
2. Strong initiative and the ability to work independently while effectively managing competing priorities and deadlines.
3. Able to prioritize and manage multiple assignments, ensuring timely delivery of objectives in a fast-paced and dynamic environment.
4. Able to collaborate across departments and manage diverse tasks and governance related matters effectively
5. Proficient in preparing management reports, meeting materials and governance documentation.
6. Working knowledge of corporate governance and company secretarial practices.