AVP - Governance Planning

Headquartered in Tokyo, Sumitomo Mitsui Banking Corporation (SMBC) is a leading global financial institution and a core member of Sumitomo Mitsui Financial Group (SMBC Group). Built upon our rich Japanese heritage since 1876, we put our customers first and provide seamless access to, from and within the Asia Pacific region.   SMBC is one of the largest Japanese banks by assets and maintain strong credit ratings across our global integrated network.  We work closely as one SMBC Group to offer personal, corporate and investment banking services to meet the needs of our customers.

With sustainability embedded within our strategy and operations, we are committed to creating a society in which today’s generation can enjoy economic prosperity and well-being, and pass it on to future generations.

Key Responsibilities

Governance Planning

• Support the governance planning framework of the bank.
• Regulatory compliance and alignment. Support coordination of initiatives with regulatory, compliance, data governance, or control implications
• Policy framework & periodic review.
• Risk governance & oversight.
• BCP & Crisis Management readiness.

Project Governance & Coordination

• Drive day-to-day project coordination to ensure tasks, milestones, and deliverables are completed within agreed timelines
• Track project plans, dependencies, risks, and action items across multiple initiatives
• Proactively follow up with stakeholders to unblock issues and maintain delivery momentum
• Maintain structured project trackers, dashboards, and status reports

Stakeholder Management

• Act as a central coordination point across Business, IT, Operations, Risk, Compliance, Legal, Data teams, and external partners
• Organize and manage meetings, working sessions, and workshops with a strong focus on outcomes and closure
• Prepare clear agendas, Minutes of Meeting (MoMs), and action follow-ups to ensure accountability

Documentation & Reporting

• Prepare, consolidate, and maintain high‑quality project documentation including plans, updates, presentations, and governance artefacts
• Support preparation of concise management updates highlighting progress, risks, and next steps
• Ensure accuracy, version control, and clarity in all project communications

Process Discipline & Continuous Improvement

• Apply standardized templates, reporting formats, and coordination practices
• Proactively identify inefficiencies, repeated delays, or coordination gaps and suggest practical improvements
• Demonstrate multitasking ability while managing competing deadlines across multiple workstreams

• Ensure documentation and decision making are traceable, structured, and audit ready.

Required Qualifications

Education

• Post Graduate degree in Management, Finance, Commerce, Engineering, Information Systems, or related disciplines
• Graduate in Engineering, Information Systems, or related disciplines.
• Project Management certification is preferable.

Experience

• 8–10 years of overall experience, with minimum of 5 years in Governance or Risk or Control functional or Project Management role
• Proven experience in managing multiple parallel initiatives and driving follow-ups to closure
• Experience in handling regulatory / enhancement projects in in Bank.
• Strong exposure to documentation, structured reporting, and stakeholder coordination

Preferred Industry Background

• Banking / Financial Services
• Consulting (Management, Technology, Risk, Regulatory)
• IT / Digital Transformation / FinTech environments