Analyst, Expense Management (Accounts Payable)

KEY RESPONSIBILITIES

1. Expenditure Payment System

• Process all payment requests (invoice and staff claim reimbursement are authorised and approved
• Apply and input the relevant Profit & Loss (PL)/ Natural Account (NA) code and narration.
• Tracking of budget available before payment processing.
• Print and compile generated expenditure summary certificate for approval.
• Export data entries from system for remittance team for GIRO processing.
• Coordinate payment via GIRO/Swift or others payment facilities.

2. Budget monitoring/administration

• Track daily budget monitoring and raise budget/movement transfer as at when available budget reaches the threshold amount.

3. Account Payable Function: Ensure payment processing turnover time (within 7 working days) is adhered.

• Track and timely make payment to suppliers, vendors, and landlords.
• Track and timely reimburse for staff claims.
• To keep/ update accounting records for all payments transactions.

4. Account Receivable

• Prepare draft invoices/ debit notes for accounts receivable transactions.
• To reconcile accounts receivable reports by monthly basis.
• Report of accounts that are in arrears and analyses of amount outstanding (if any) by monthly basis.
• Responsible for customer billing including preparation, delivery and responding to resulting queries.

5. Others

• To perform other duties as assigned by the Management.
• To relief or cover duties of staff members in the department in his/her absence.
• To file paid invoices, entries posting supporting according to batch number by monthly basis.
• To perform/ lead drills exercise & UAT tests.
• To perform the checker role based on the operations requirement.

6. Ensure timely escalation to Supervisor/Management in case of any issues such as critical payment unable to processed on time due to system issue.

POSITION SPECIFICATIONS

Academic Qualification (Degree / Diploma etc.) / Professional Qualification / Certification

Bachelor’s degree or Professional qualifications in Finance, Accounting, Business Administration and/or Banking.

Working Experience (Years / Type)

1. Minimum 2 years of experience in expense management or similar accounts payable function. Preferably in banking industry or Shared Service Centre environment.

2. Basic knowledge of statutory requirements and/or related rules such as withholding tax treatment.

3. Knowledgeable in basic accounting / ERP software. 

Special Skills Required

• Meticulous.

• Ability to work effectively as part of a team to achieve common goals

• Good communication and interpersonal skills.

• Good initiative and ability to manage own time.

• Ability to effectively prioritize workload to meet tight deadlines and work objectives

• Proficiency with Microsoft applications.