Assistant Manager, Expense Management

KEY RESPONSIBILITIES

1. Expenditure Payment System:
• Ensure all payment requests (invoice and staff claims) are authorized and approved.
• Check all approved invoices/ expenses/ claims in the system.
• Ensure Profit & Loss (PL)/ Natural Account (NA)/ code and narration are being input correctly.
• Ensure sufficient budget available before payment processing.
• Check generated expenditure summary certificate for approval.
• Check export data entries from system for remittance team for GIRO processing.
• Coordinate payment via GIRO/Swift or others payment facilities.

2. Budget monitoring/administration:
• Review daily budget monitoring and budget/movement transfer as at when available budget reaches threshold amount.

• Prepare monthly budget report by first week of the month.

3. Account Payable Function: Monitor payment processing turnover time (within 7 working days)
• Make accurate and timely payment to suppliers, landlords, and utilities provider• Timely reimburse for staff claims.
• To keep/ update accounting records for all payments transactions.
• To act as approver for identified low value transactions.

4. Account Receivable:
• Check draft invoices/ debit notes for accounts receivable transactions.
• Maintain and reconcile. accounts receivable reports by monthly basis.
• Report of accounts that are in arrears and analyses of amount outstanding (if any) by monthly basis.
• Responsible for customer billing including preparation, delivery and responding to resulting queries.

5. Ensure timely escalation to Supervisor/Management in case of any issues such as unable to complete critical payment or report within turnaround time, etc.

6. Other:
• To perform other duties as assigned by the supervisor.

• To relief or cover duties of staff members in the department in his/her absence.
• Ensure paid invoices, entries posting supporting are filed accordingly to batch number on monthly basis.
• To perform/ lead drills exercise & UAT tests.
• To perform the processing role based on the operation needs.
• Project management.

Academic Qualification:

Bachelor’s degree or Professional qualifications in Finance, Accounting, Business Administration and/or Banking.

Working Experience:

• Minimum 5 years of experience in expense management or similar accounts payable function.
• Preferably in banking industry or Shared Service Center with good understanding of backend/ front-end ERP accounting system will be added advantage.
• Basic knowledge of statutory requirements and/or related rules such as withholding tax treatment.

Skills Required:

• Strong analytical skills and ability to handle data with accuracy

• Strong teamwork skills with the ability to collaborate and communicate effectively with colleagues.

• Ability to effectively prioritize workload to meet tight deadlines and work objectives.
• Proficiency with Microsoft applications.

• Good communication and interpersonal skills.