Assistant Vice President, Facilities Management Executive

1. Contract Management

• Provide contract administration support for contract management process.

• Maintain the central contract registry and repository.

• Manage for contract inventory while partnering with business units to ensure that all contracts are maintained and up to date.

• Involve in contract negotiations and provide professional insights and/ or pragmatic solutions during contract negotiations.

• Conduct continued process review and identify opportunities for process improvements.

2. Vendor Management

• Implement and execute vendor contract management processes including onboarding and offboarding processes, monitoring and governance of vendors.

• Review and comment vendor performance.

• Support vendors and attend to queries on vendors management processes in accordance with company policies and guidelines.

3. Invoice Management

• Record the invoices received from vendors.

• Ensure payment is done within payment term stated in the agreement.

• Estimate the upcoming payment to be made based on the past record.

4. Any other Facility Management Task

• Assisting in subsidiaries Facility issue.

• Covering FAC team members when support is required.

Requirements

1. Diploma or other Tertiary education

2. Experience in Facility Management/Corporate Real Estate of at least 1-3 years

3. Proficient in Office Tools (eg. MS Office, MS Outlook)

4. Prior experience in MNC or bigger organisational set-up preferred

5. Strong communication skills (written and spoken)

6. Meticulous, attention to detail

7. Team oriented