Assistant Vice President, Facilities Management Executive

To support the development, governance, planning, and administration of facilities management policies, standards, and processes to ensure a safe, efficient, compliant, and cost-effective workplace.

Job Description

1.Facilities Policy & Governance

• Develop, review and maintain facilities management policies, standards, and guidelines in line with regulatory, and internal policies requirement.
• Ensure facilities policies aligned with Head Office, operational resilience, and business continuity
• Coordinate periodic policy reviews and manage approval workflows
• Support audit, inspection, and compliance reviews relating to facilities management
• Track policy exceptions, deviations, and remediation action

2. Planning & Administration

• Assist in the development of short-and long-term facilities plans aligned with business growth and transformation needs
• Support facilities planning activities including space planning, occupancy planning, and workspace strategy initiatives

3. Budgeting and Cost Administration

• Support annual facilities budget planning and forecasting exercises
• Monitor and review facilities related expenditures against approved budgets
• Coordinate purchase requests, contracts, and invoice processing in accordance with procurement and financial controls
• Prepare cost analysis, variance reports, and management dashboards

4. CapEx vs OpEx Determination

• Apply bank guideline, accounting standards IFRS  to determine whether a facilities purchase should be treated as capital expenditure (CapEx) or operating expenditure (OpEx)
• Liaise with Finance to resolve ambiguous cases

5. Vendor & Contract Administration

• Maintain facilities vendor contracts, service level agreements and renewal notice
• Maintenance of Master Vendor List, support vendor onboarding, Third party Risk Management “TPRM” process
• Coordinate periodic vendor reviews and documentation for governance and audit purposes

6. Head Office Reporting and Continuous improvement

• Prepare regular Reporting to Head Office
• Identify opportunities to improve facilities policies, processes, and administrative controls

Job Requirements

• Degree or other Tertiary education in Business Administration or Facilities Management
• Experience in Facility Management / Corporate Real Estate of at least 3-5 years
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook)
• Strong communication skills (written and spoken)
• Prior working experience in Banking, corporate or regulated environment operations is an added advantage 
• Working knowledge of finance and accounting is a plus to better understand financial implications and support effective decision-making.
• Meticulous, attention to details and accuracy
• Team oriented