Executive Director, Planning Group, Internal Audit Department

This function liaises closely with SMBC Tokyo and spends considerable time coordinating or working with various groups of IAD Tokyo as well as SMBC Head office departments such as HR or General Affairs to seek approvals for budgets and other matters. The primary communication medium is in Japanese and having a native Japanese speaker who understands the processes and modus operandi is a key success factor to gain concurrence to IADAP’s requiremnts. Seniority aspect has not a little impact on the successful delivery of the tasks. 

Job Responsibilities

• Oversee and manage the department's annual planning and half-year review report by closely working with GM, Head of Planning, Head of Audit, or their delegates
• Manage various reporting to Internal Audit Department (IAD) Tokyo and relevant SMBC Head Offices in timely and precise manner
• Translation of English audit reports and other materials into Japanese or vice versa to ensure accurate communication between IAD Tokyo and IADAP 
• Proactively and effectively seek concurrence from IAD Tokyo and relevant SMBC Head Offices on expense budgets and other matters which require Tokyo approvals
• Maintain strong relationship with IAD Tokyo Planning Group to facilitate understanding of audit practices in offices outside of APD  
• Manage strong working relationship with IAD Tokyo audit groups to ensure IADAP to achieve synergy through effective and efficient collaboration with IAD Tokyo functional teams
• Have a strong understanding of the IADAP environment and challenges to work closely with the other regional or global IAD functions, to help IADAP achieve its objectives, business plan, strategy, and ultimately its vision and mission
• Develop IADAP materials and others to be presented in respective management meetings held within APD with close consultation with GM, Head of Planning, Head of Audit, or their delegates
• Manage various reporting within APD in timely and precise manner
• Track and monitor the progress of IADAP annual plan, initiatives, budget utilization and others to alert IADAP management any deviations at an early stage
• Supervise and work closely with department admin staff to ensure all the IADAP department admin matters to be completed in timely and precise manner
• Report matters in own area of work / business to GM, Head of Planning, and Head of Audit accurately and promptly
• Ensure successful and timely completion of llA mandatory regulatory, compliance and nominated trainings by due date, and agreed professional trainings
• Comply and adhere to regulatory, compliance and internal policies in own area of work / business

Job Requirements

• Bachelor’s degree (major in Accounting, Finance, Business, Law or Marketing) with min. 7 years relevant experience in the banking / FI industry
• Prior working experience and knowledge in Internal Audit is preferred
• Knowledge of Japanese market and banking laws & regulations is highly advantageous as this role needs to ensure the department is aligned with the practice in Japan Head Office
• Proficiency in both English and Japanese is highly preferred as this role needs to prepare reports in Japanese for reporting to Head office in Japan. This role also needs to present and communicate with senior stakeholders who mainly communicate in Japanese
• Ability to coordinate and manage communications with stakeholders, lead team members effectively, maintain relationship
• Agile and adaptable, diligent, and strong project management skills and experience to manage several projects simultaneously and keep project timelines