General Affairs Analyst

Headquartered in Tokyo, Sumitomo Mitsui Banking Corporation (SMBC) is a leading global financial institution and a core member of Sumitomo Mitsui Financial Group (SMBC Group). Built upon our rich Japanese heritage since 1876, we put our customers first and provide seamless access to, from and within the Asia Pacific region.   SMBC is one of the largest Japanese banks by assets and maintain strong credit ratings across our global integrated network.  We work closely as one SMBC Group to offer personal, corporate and investment banking services to meet the needs of our customers.

With sustainability embedded within our strategy and operations, we are committed to creating a society in which today’s generation can enjoy economic prosperity and well-being, and pass it on to future generations.

As a General Affairs Analyst, you will play a vital role in supporting the Department Head and Unit Head in ensuring the efficient and compliant delivery of general affairs (GA) functions within the Branch. You will take full ownership of the end-to-end expense payment cycle, from system encoding to document safekeeping, while supporting other GA-related tasks.

How You’ll Make an Impact

• Accurately encode and process timely payments of accounts payable to suppliers and employee reimbursements via the TEXP system.
• Ensure the complete filing, safekeeping, and retrieval of TEXP documents for audit and regulatory use.
• Prepare and maintain reports related to tax and expense transactions, including:
  • Withholding Tax Reports
  • Month-End GL Balance Supporting Schedules
  • Monthly Documentary Stamp Tax (DST) Reports
  • Reconciliation of Daily Expense Transaction Summary Reports
• Serve as custodian of Manager’s Checks in temporary custody and maintain various control books under GAU2.
• Coordinate with the Procurement and Logistics Division (PLD) and concerned departments on budget-related matters.
• Prepare and update the Budget Expense Monitoring and Control Sheet for transferable budgets.
• Draft and process Requests to Purchase, approval circulars, and RFPs for GA-related expenses.
• Act as Maker/Checker in the TEXP system, and take lead responsibility in managing its full process.
• Safekeep and monitor the Branch’s important contracts, agreements, and documents stored in the GAD vault and shared folders.
• Act as a SWIFT system Maker for designated message types.
• Ensure compliance with all local laws, regulatory requirements, and internal compliance standards applicable to your role.
• Fulfill assigned compliance risk management responsibilities effectively and on time.
• Serve as reliever to fellow GA staff during their absence.
• Perform other GA-related tasks as may be assigned by Management, the Department Head, or Unit Head.

What Sets You Apart

• Bachelor’s degree in Accounting, Business Administration, or a related field.
• At least 3 years of experience: Expense and payables processing; Accounting and tax reporting; General administration and office documentation
• Proficient in payables, disbursements, accounting, and taxation
• Skilled in office and records management
• Familiarity with banking systems such as TEXP and SWIFT is an advantage