Marketing Associate

Headquartered in Tokyo, Sumitomo Mitsui Banking Corporation (SMBC) is a leading global financial institution and a core member of Sumitomo Mitsui Financial Group (SMBC Group). Built upon our rich Japanese heritage since 1876, we put our customers first and provide seamless access to, from and within the Asia Pacific region.   SMBC is one of the largest Japanese banks by assets and maintain strong credit ratings across our global integrated network.  We work closely as one SMBC Group to offer personal, corporate and investment banking services to meet the needs of our customers.

With sustainability embedded within our strategy and operations, we are committed to creating a society in which today’s generation can enjoy economic prosperity and well-being, and pass it on to future generations.

KYC Review and Onboarding Support to JBAP-MNLG
•    Primarily responsible for the onboarding process including conducting, reviewing, updating, examining, screening and validating customer information in accordance with the Bank’s established KYC policies and procedures in a timely and correct manner with a purpose of deriving and risk-based assessment of new and existing customers.  Task includes processing of entries and uploading of client documents and records in the e-KYC database.
•    Periodically review of KYC records as to completeness and verifying the due diligence has been sufficiently performed; that standards are complied with; and risk assessments are current and up-to-date.
•    Investigating high risk clients and reporting where necessary, including Politically Exposed Persons (PEP) and obtaining all necessary documentation to complete the client file.
•    Maintain continuous contact with customer in order to keep customer file updated.  Communicate effectively and efficiently with relevant internal and external parties to obtain KYC documents.
•    Have thorough understanding of client’s business and related parties in order to deter and detect any client’s unusual transactions.  Perform further investigation on identified suspicious client and client’s transactions and report to KYC/AML Compliance Officer.

Account Management and Administrative Support to JBAP-MNLG
•    Primarily responsible for providing administrative support to ensure processing of JBAP-MNLG’s daily deposit and loan transactions through close coordination with Business Promotion Officers (RM) and relevant processing units of the Bank (i.e. Loan Operations, Treasury Operations, Deposit Unit, etc).  Ensures transactions are executed on a timely and efficient manner without compromising existing rules and guidelines established by the bank, head office and relevant regulatory authorities.

•    Also mainly responsible for the preparation, initial documentation and execution of required documents for approved facilities (i.e. Facility Letters, Renewal Notices, Amendments, etc.)  Key duties also include loading and recording of pre-signing and post-signing requirements and documents in the GBR via Control Card.
•    Assists in the preparation and execution of required legal documentation for approved credit facilities through close coordination with Business Promotion Officers and relevant units of the Bank (i.e. Legal Onshore, Legal Offshore, Credit Risk Unit, Loan Syndications, etc).
•    Ensures the proper and orderly safekeeping and turnover of all important documents (hard and soft copies) including but not limited to corporate disclosures, financial statements, covenants compliance certificates, letters, notices from facility agents, and internal memos and approval forms such as UI Check Sheets, Funded Asset Applications, Cross-Booking Transactions or BOFO memos, etc.
•    Joins the Business Promotion Officers in client calls and/or site visits at least once a year for each customer in order to develop rapport with counterparties and learn more about their business operations.
•    Maintains good working knowledge of the bank’s deposit and loan monitoring systems (i.e. T24) and should provide technical advice/assistance to Business Promotion Officers (RM).

General and Common Responsibilities
•    Must have sufficient knowledge, ensure compliance and exert effort to be abreast with changes and updates in the laws, procedures, policies and standards of the Bank and of the local regulatory bodies.
•    Ensures strict adherence to internal bank policies and external local banking regulations
•    Provides effective support to the Department Head and coordinates various administrative and logistical requirements of JBAP-MNLG.
•    Performs other ad hoc tasks and duties assigned by the Head of Department and/or Management from time to time, including assignment as Business Continuity Plan Coordinator for JBAP-MNLG, assignment as user of e-ControlBook, etc.