Office Facility Manager

Headquartered in Tokyo, Sumitomo Mitsui Banking Corporation (SMBC) is a leading global financial institution and a core member of Sumitomo Mitsui Financial Group (SMBC Group). Built upon our rich Japanese heritage since 1876, we put our customers first and provide seamless access to, from and within the Asia Pacific region.   SMBC is one of the largest Japanese banks by assets and maintain strong credit ratings across our global integrated network.  We work closely as one SMBC Group to offer personal, corporate and investment banking services to meet the needs of our customers.

With sustainability embedded within our strategy and operations, we are committed to creating a society in which today’s generation can enjoy economic prosperity and well-being, and pass it on to future generations.

Responsibilities:

• Lead and manage the Facility team, ensuring smooth operations and maintenance of office facilities.
• Oversee general administrative tasks, including documentation, contracts, scheduling, and coordination.
• Manage procurement processes and maintain inventory of office supplies and equipment.
• Coordinate with internal departments and external vendors to support business operations.
• Supervise the maintenance of office buildings, meeting rooms, and common areas.
• Plan and manage building systems, including electrical, air-conditioning, CCTV, and access control.
• Ensure workplace safety, security, and environmental standards are consistently met.
• Support company events, office relocation, and workplace enhancement projects.
• Collaborate with IT teams to manage office infrastructure, system requirements, and technology integration.
• Oversee vendors for IT-related facilities (e.g., network cabling, server room environment, power supply, CCTV, and access control).
• Solve cross-functional issues effectively and implement continuous improvement initiatives.

Qualifications:

• Bachelor’s degree in Business Administration, Engineering, or related field.
• Minimum 5 years of experience in office facility management or building operations.
• Good command of both spoken and written English.
• Strong leadership, vendor management, and coordination skills.
• Knowledge of building systems, safety standards, and workplace technology.
• Familiarity with IT-related facilities (network, server rooms, CCTV, access control).
• Excellent problem-solving, organizational, and communication skills.