Procurement Team Lead (P5)

Headquartered in Tokyo, Sumitomo Mitsui Banking Corporation (SMBC) is a leading global financial institution and a core member of Sumitomo Mitsui Financial Group (SMBC Group). Built upon our rich Japanese heritage since 1876, we put our customers first and provide seamless access to, from and within the Asia Pacific region.   SMBC is one of the largest Japanese banks by assets and maintain strong credit ratings across our global integrated network.  We work closely as one SMBC Group to offer personal, corporate and investment banking services to meet the needs of our customers.

With sustainability embedded within our strategy and operations, we are committed to creating a society in which today’s generation can enjoy economic prosperity and well-being, and pass it on to future generations.

JOB SUMMARY          

1. Assume responsibilities of positively, actively and proactively assisting the Head of Procurement and Expense Management department in performing his/her duties.
2. Perform designated duties as the deputy manager assisting the HOD in managing daily activities to meet the SLA of SMBC MY, SSC and Labuan Branch.

KEY RESPONSIBILITIES

1. To supervise the following daily Business-as-usual (BAU) operations to ensure the tasks are completed efficiently and within timeline:-

Non-IT Procurement Management

• Prepare and/or review proposals for non-IT Procurement activities by ensure all activities are comply with internal policies and audit requirements.
• Ensure vendor due diligence checks are conducted by relevant department prior to the engagement.
• Annual price comparison evaluation for regular purchase items.
• Assist on new procurement sourcing and strategic sourcing best practices and processes.
• Oversee Purchase Order (PO) fulfilment and ensure the goods and services are delivered accurately and within the stipulated timeline.
• To coordinates and assists legal and compliance reviews and approval process for procurement or sourcing of contracts or agreement.

Non-IT Inventory Management

• Oversee the overall inventory process on effectiveness and efficiency.
• Ensuring the bank’ supplies movement plan and define strategies of the replenishment or delivery schedule and stock levels from the point of view of cost and continuous supply.
• Manage the inventory management and administering monthly stock counting.

Non-IT Fixed Asset Management

• To ensure and accurately registered all bank’s fixed Asset and tagging exercise.
• To conduct annual bank’s fixed asset checking and tagging exercise.
• To coordinate with Account Payable Team bank’s fixed asset and non-IT Fixed Assets reconciliation.

2. Act as system administrator to monitor organization system, implement enhancements as needed and ensuring compliance with security standards, while overseeing timely license renewals and replenishment, software upgrades prior to ends of life support.

3. To ensure compliant to key internal control by defining a set of effective procurement governance, defining a set of effective risk governance, policies and procedures and execute or monitor compliance.

4. Lead the annual vendor performance evaluation exercise to assess service quality, compliance and ensuring continuous improvement.

5. Manage departmental responsibilities relating to risk identification & self-assessment, audit compliance and project execution in alignment with organizational objective.

6. Manage expense and budget management on cost reduction savings plan.

7. Develops cost/benefit analysis and benefit realization plan.

8. Develops and implements effectiveness of inventory control management framework.

9. To plan and leads annual fixed assets reconciliation exercise.

10. Ensure compliance to Bank’s compliance program and to report any unusual or suspicious transactions.  Ensure all record-keeping and operating practices conform to established rules and procedures.

11. Maintain confidentiality of Bank and customer information.

12. Ensure timely escalation to Supervisor/Management in case of any issues.

13. To perform other duties as assigned by the Management.

14. To relief or cover duties of staff members in the department in his/her absence.

15. To support Bank activities interrupted by emergency/visit.

16. Lead and coordinate department’s project initiatives including monitoring of progress/resources, liaising with key stakeholders to ensure milestones are completed on time and within expectation.