Senior Analyst - Administration (12 Month Contract)

SMBC is a major international bank with a leading position in the Global Markets and Treasury, Corporate Banking, Project Finance, Syndications, Financial Institutions and Sponsored / Leverage Finance market. 

Working in conjunction with the Head of Administration, this position will be responsible for undertaking administrative support for various departments/teams/positions in Sydney branch and will include but not be limited to travel reservations, Amex and invoice reconciliations, and other general administrative support. 

In addition, this position will provide ad hoc relief for Corporate Reception and all associated administration duties that include but are not limited to assisting in greeting visitors, answering of telephone calls, serving refreshments, maintaining clean and tidy meeting rooms and undertaking various daily administration duties as part of the Administration team.

Please note, this is a 12 month temporary full-time contract to provide cover for a Parental Leave.

This position will be responsible for:

• Domestic and international travel reservations, including flights and accommodation for various departments/teams/positions in Sydney branch.
• Assist with timely Travel Reimbursements, Monthly AMEX reconciliations, Gift and Entertainment applications including post compliance checking and reimbursement handling of same where required.
• Assistance with organization and co-ordination of small internal functions whilst co-ordinate meeting rooms, facilities and equipment as and when required. 
• Assist with Corporate Reception including ad hoc and leaves of absence – duties covering but not limited to answering of telephones calls, meeting and greeting clients, providing refreshments for meeting rooms, clearing meeting rooms ensuring cleanliness and tidiness at all times.
• Assist with dispatch and receipt of domestic and international couriers when required.
• Preparation of expatriate monthly travel insurance report. 
• Assist expatriate employees with arranging flights for home leave, relocation etc.
• Responsible for AMEX company card for company related purchases and reconciliation of same.
• Carry out duties and tasks as requested by the Administration Team including processing of SMBC invoices in absence of team member assigned and any other ad-hoc administrative tasks.
• Any other duties assigned by the Head of Administration.

To succeed in this role, you will have:

• Japanese language skills are highly desirable.
• Minimum of 3 to 5 years’ experience as an office administrator.
• Experience in handling a broad range of office administration matters.
• Ability to meet strict deadlines.
• Strong time management skills.
• Strong communication skills both verbal and written.
• Good records management skills.
• Superior level of accuracy and attention to detail. 

This is an excellent opportunity for a proactive individual who enjoys working in a small and friendly team environment.