Senior Expense and Payment Officer

I. Job Responsibilities

1. Expense Management
Review and verify expense requests to ensure they are necessary, reasonable, within approved budgets, and supported by appropriate approvals and accounting classifications.
Ensure expenses are accurately recorded to the correct accounts, cost centers, and budget categories.
Prepare regular and ad-hoc expense and payment reports.
Investigate and resolve expense- and payment-related issues.

2. Payment Administration
Manage proof-of-expenditure documents to ensure completeness, compliance, and proper retention.
Verify payment requests in the payment system, including budget availability and duplicate payment checks.
Maintain payment records, supporting documents, and payment certificates.
Maintain and update vendor/payee master data in the payment system.

3. Fixed Asset Management
Record and maintain fixed asset information in accordance with accounting policies and regulatory requirements.
Advise on asset classification, capitalization, useful life, and depreciation where applicable.
Update asset ledgers promptly for acquisitions, transfers, disposals, and other asset movements.
Reconcile fixed asset records between accounting ledgers and asset management systems.
Calculate and record depreciation, gains/losses on disposals, and other asset-related accounting entries.
Support month-end, year-end, and periodic asset closing activities.

4. Internal Control & Compliance
Ensure compliance with internal control requirements, segregation of duties principles, and applicable regulations.
Support the implementation and continuous improvement of expense and payment control procedures.
Assist internal and external audits by providing required documentation, records, and explanations.

5. Accounting Operations
Process and record expense and payment transactions accurately and timely in relevant systems.
Monitor, investigate, and resolve outstanding items, discrepancies, and unreconciled balances.
Support month-end, quarter-end, and year-end financial closing activities.

6. Tax Compliance
Ensure proper application of VAT, withholding tax, and other applicable tax regulations related to expenses and vendor payments.
Prepare monthly gift reports and supporting information for invoice issuance.
Perform monthly invoice declarations

II. Requirements

1.Qualifications: Bachelor's degree in Accounting, Finance, Auditing, Economics, or a related field.

2.Experience: 5–7 years of experience in accounts payable, expense management, payment operations, asset management or accounting.

3.Techinical skills:

- Knowledge of accounting principles and internal controls.
- Good understanding of fixed asset accounting and depreciation.
- Proficiency in Microsoft Excel.

4.Soft skills:

- Ability to work independently and coordinate with multiple departments.
- Strong attention to detail.
- Good organizational and documentation skills.
- Good communication and coordination skills.
- Analytical and problem-solving skills.
- Ability to work under tight deadlines.