Trade Bill Services (TBS1) - Senior Analyst (P4), SMBC SSC Sdn Bhd (SSC) 1

Headquartered in Tokyo, Sumitomo Mitsui Banking Corporation (SMBC) is a leading global financial institution and a core member of Sumitomo Mitsui Financial Group (SMBC Group). Built upon our rich Japanese heritage since 1876, we put our customers first and provide seamless access to, from and within the Asia Pacific region.   SMBC is one of the largest Japanese banks by assets and maintain strong credit ratings across our global integrated network.  We work closely as one SMBC Group to offer personal, corporate and investment banking services to meet the needs of our customers.

With sustainability embedded within our strategy and operations, we are committed to creating a society in which today’s generation can enjoy economic prosperity and well-being, and pass it on to future generations.

KEY RESPONSIBILITIES

People Management
• Coach and guide subordinates in terms of operational processes, skills and technical know-how in order to improve the staff productivity and to maintain consistency in operational support and delivery.

Risk & Compliance
• To promote accountability and transparency, promote a sound compliance culture which reinforces ethical, prudent and professional behavior.
• To maintain key control aspect of the operations to ensure compliance with corporate requirements and risk mitigation thus reducing fraud losses/write-off and adjustments.
• Timely reporting of potential/actual breaches to the respective departments and branches.
• Address actual or suspected breaches of regulatory requirements or internal policies in a timely and appropriate manner.

Operations & Controls
• Ensures the transaction processing as well as department activities and/or required tasks are completed within the expected time frame and operations are carried out in accordance with operating procedures.
• To perform end to end daily transaction processing, verifying and/or authorization of operational actions as well as department activities ensuring accuracy & efficiency and in compliance to internal controls/policies to mitigate any material operational risks that may result in operational failure/fraudulent activity.
• Provides day to day support and advice in the department for transactional activities.
• Ensures the resolution of routine/day to day issues and provide support to branch with regards to customer enquiries, investigations and problem solving.
• Ensure all defects are reported, complaints tracked with preventive and corrective action implemented.
• Timely reconciliations/issues resolution and submission of management/regulatory reporting as and when required.
• Work closely with other respective operations team to resolve any exceptions or queries. • Proactively share new ideas and concepts to improve operations process.
• To work effectively both independently and as part of a team with minimal supervision.
• To perform other duties as assigned by the Supervisor/Management from time to time.
• To cover the duties of staff members in the department in his/her absence. • To support Bank activities interrupted by an emergency/crisis.

AUTHORITY

• Approval authority up to established payment limit for transactions relating to operations.
• Authorized to verify operational actions that have been performed in accordance with the designated operation procedures, by verifying the details of transaction application forms and transaction data entered into the system.
• Authorized to approve the acceptance and execution of transactions requested by a customer or the actions to be taken for processing the transactions.

POSITION SPECIFICATIONS

Academic Qualification (Degree / Diploma etc.) / Professional Qualification / Certification
1. Basic Diploma/ Degree
2. Professional qualifications in Accounting and/ or Banking.

Working Experience (Years / Type)
1. Must have at least 3 years of relevant experience in Banking Operations.
2. Basic knowledge of statutory requirements and/or related rules

Special Skills Required
1. Meticulous.
2. Good communication, interpersonal and/or leadership skills
3. Good initiative and ability to manage own time.
4. Ability to effectively prioritize workload to meet tight deadlines and work objectives
5. Proficiency with Microsoft applications.